North Yorkshire Council

 

Executive

 

04 July 2023

 

Local EV Infrastructure Fund Allocation – Acceptance

 

Report of the Corporate Director Environment.

 

 

2.0       SUMMARY

2.1       This report provides a background and update on the Local EV Infrastructure Fund (LEVI). It details the submission of an Expression of Interest to the LEVI Capital Fund, intended to support delivery of electric vehicle (EV) infrastructure with an indicative allocation for NYC of £4.88m and the report provides details on submission of a proforma for the LEVI Capability Fund with an indicative allocation of £405,080. The report seeks delegated authority for the Executive Member for Highways and Transportation to accept the grant award of £4.88m

 

3.0       BACKGROUND        

 

3.1       UK Government has created several grant schemes to help enable the charging of Electric Vehicles (EVs) at home, in the workplace and on local streets. The Local Electric Vehicle Infrastructure (LEVI) is a £400m scheme operated by the Office for Zero Emission Vehicles (OZEV) and supported by £50m resource funding (£10m has already been allocated to fund a LEVI pilot scheme).

 

3.2        LEVI has been set up to address three key challenges:

1.         Improving the consumer experience

2.       Increasing the pace of rollout

3.       Increasing opportunities for charging for long journeys

 

3.3       The LEVI scheme has two key objectives:

1.         Delivering a step-change in the scale of deployment of local, primarily low power, on-street charging infrastructure across England

2.         Accelerating the commercialisation of, and investment in, the local charging infrastructure sector

 

3.4       There are three main strands to this fund:

1.         LEVI pilot fund – delivery of innovative Electric Vehicle Charging Points (EVCPs) delivery projects

2.         LEVI capability fund – to increase local authority resourcing for the planning and delivery of EV Infrastructure.

3.         LEVI Capital fund – to support deployment of infrastructure ahead of need

 

3.5       LEVI pilot fund - We made a successful bid to the LEVI Pilot fund securing £2m towards the delivery of a £2.2m scheme which will provide 70 EVCPs (more information can be found in the BES Executive Report from 16 June 2022) by 31 March 2025. We will co-locate EVCPs with battery storage powered by renewables over two rural sites in each of our seven areas. These EVCPs will provide a solution that can be tested and, if successful, be rolled out en masse to overcome the challenges of delivery in rural areas.

 

3.6       Officers currently working on the LEVI Pilot scheme delivery have reached a knowledge gap in designing the renewable technology system for the scheme, as a result North Yorkshire Council (NYC) has undertaken a recruitment exercise for an EV Delivery Manager. Through a corporate cross checking of skills exercise, it was established that we could recruit someone to the post internally from the Transformation team. This gives us greater flexibility than external recruitment and reduces the financial risk to the project. The candidate commenced this role on 24 April 2023.

 

3.7       Further, OZEV decided to upscale the LEVI Pilot fund and asked for expressions of interest in respect of capital delivery of additional EVCPs through the LEVI Pilot Upscaling Fund. The focus has shifted, however, from schemes in the original LEVI Pilot fund which offered scaled commercial innovation to schemes which can offer high volume rollout of EVCPs. NYC’s proposal is that we have the ability to deliver 82 chargers (additional to the original 70 outlined at section 3.5), at locations identified in the site selection exercise, undertaken as part of the EV Public Charging Infrastructure Rollout Strategy, and we were awarded an additional £1,237,000 which means we have received a total of £3.237m from the LEVI Pilot fund. These EVCP’s are expected to be delivered by 31 March 2025.

 

3.8       LEVI capability fund – The capability fund launched on 27 February 2023, and we proposed to use this funding to cover the salaries (including on costs) of the EVI Project Delivery Manager and some Transport Officer and Senior Transport Planning Officer time. This was not a competitive fund and local authorities (LA’s) were given an indicative allocation and had to provide justification. We have received £88,920 funding from this fund to date. The detail on this can be found in the Local Electric Vehicle Infrastructure (LEVI) Capability Fund – Acceptance of Grant report[1] to the Executive Member for Highways and Transportation on 09 March 2023.

 

3.9       LEVI capital fund - OZEV announced the LEVI capital fund on 30 March 2023 with an indicative allocation of £4,880,000 for North Yorkshire. This will enable rollout of a much greater number of chargers than we have been able to attract funding for so far. Again, this is an allocation not a competitive bidding process and LAs are asked if they can spend the money in the financial year 2023/24 or 2024/25.

 

3.10     A summary of the LEVI Funding streams, and their status is below:

           

 

 

 

Funding source	Purpose	Funding amount	What will be delivered	Status	Spend Date
LEVI Pilot Funding	Innovative delivery of EVCPs	£2m	70 chargers powered by renewable technology linked to battery storage	Successful	31 Mar 2025
LEVI Pilot Upscaling	Extension of pilot scheme however funding focussed on rollout at scale given Ofgem regulation due 01 April which means that we do not pay for upgrades and reinforcement work to existing assets (still pay for new infrastructure)	£1.237m	80 chargers at an additional 17 sites not powered by renewables but some on-street charging	Successful	31 Mar 2025
LEVI Capability Fund Round 1	increase local authority resourcing for the planning and delivery of EV Infrastructure	£88.9k	Funding for an EV Infrastructure Team	Successful	31 Mar 2025
LEVI Capital Fund	to support deployment of infrastructure ahead of need.	£4.88m	Mass rollout of EVCP’s	Pending Submission – allocation not guaranteed	31 Mar 2025
LEVI Capability Fund Round 2	increase local authority resourcing for the planning and delivery of EV Infrastructure	£405,080 allocated over 2 FY	Funding for an EV Delivery Manager and partial time supporting roles	Pending Submission – allocation not guaranteed	31 March 2025

 

4.0       LEVI Capital Fund Expression of Interest

 

4.1       The UK Government’s LEVI Fund supports local authorities in England to work with the charge point industry, to improve the roll out and commercialisation of local charging infrastructure. These EVCP’s are intended to help residents who don’t have access to off-street parking and need to charge their electric vehicle (EV). The fund includes: 

·                Capital funding to contribute to the costs of delivering charge points.  

·                Capability funding for local authorities to employ and train new staff specifically to plan and deliver charge point infrastructure. 

 

4.2       LEVI funding will be allocated to Tier 1 local authorities in England.NYC has received an indicative allocation of £4.88m capital funding and was invited to complete an expression of interest (EOI) which was submitted on 26 May 2023 following approval from the Executive Member for Highways and Transportation[2]. The submitted EOI for the Capital Fund can be found at Appendix A

 

 

 

 

 

4.3       For local authorities to access their indicative funding, they must follow a three-stage process:   

1.         Stage 1 – Expression of Interest

2.         Stage 2 – business case, criteria compliance and tender document review

3.         Stage 3 – contract review

 

4.4       The LEVI Fund can be spent on all capital costs associated with the installation of EVCPs. This includes charge point hardware, electrical connection costs, civil engineering costs and other installation costs. The LEVI Fund is intended to fund primarily lower powered local charge points. Rapid charging is eligible for funding as part of projects, but it’s expected that most of the funding supports delivery of lower powered charge points in line with LEVI Fund objectives.  

 

4.5       During the EOI stage, local authorities were asked if they’d like to receive their capital funding in either the 2023/24 financial year (referred to as tranche one in the EOI) or the 2024/2025 financial year (tranche two). Local authorities were invited to indicate their preferred tranche based on how prepared they are to submit a full LEVI Capital fund application and receive funding. The LEVI Support Body will assess the EOIs and determine which tranche the local authority will progress in. The Support Body will notify local authorities of their tranche, and then help local authorities with the next stage of their application. NYC had opted for tranche two given their current level of preparedness to complete a full application.

 

4.6       It has been identified that in order to meet the grant spending deadline for both the LEVI Pilot scheme and the LEVI Capital Fund, the procurement for the EV chargers must begin as soon as possible and as one procurement exercise in order to achieve economies of scale. To do this NYC will need to bid for Tranche 1 which requires completion of the Stage 2 application and gaining approval from OZEV.

 

4.7       Officers have consulted with OZEV regarding the proposal to revert to Tranche 1 and undertake a single tender exercise for all LEVI grant funding allocations. OZEV have agreed in principle for NYC to undertake one procurement exercise for both funds owing to economies of scale and private sector investment that can be realised as a result of undertaking a single larger tender exercise.  As stated above, in order, to meet the requirements of Tranche 1, OZEV require a Stage 2 application to be submitted and formally approved by NYC before the procurement exercise can be launched.

 

4.8       The Stage 2 application portal is due to be launched on 24 July 2024 with an announcement on the allocated local authority tranches issued ahead of that date.  Officers have been informed that OZEV expect to take 10 working days to review applications post submission. OZEV have said that grant funding received in Tranche 1 (23/24) does not have to be spent in the same financial year but must be spent by the deadline of 31^st March 2025.

 

4.9       Officers are able to prepare an application to submit the Stage 2 application as soon as possible after 24 July.  However, due to the alignment of Executive meetings in August 2023, officers recommend that authority to approve the Stage 2 application for the LEVI Capital fund is delegated to the Executive Member for Highways and Transportation in consultation with the Corporate Director – Environment and the Corporate Director Resources as set out in 1.2 above.

 

 

 

 

 

 

4.10     The EOI did not give the opportunity to provide the context that North Yorkshire Council became a unitary authority on 01 April 2023 and how this impacts the response. All of the former district and borough councils have existing EVCP contracts in place and the NYC legal team is currently reviewing the impact they may have on future EVCP procurement opportunities in those areas. The support body agreed that an email with this context should be shared with them and OZEV along with our submission.

 

4.11     In the EOI, it is outlined that NYC has a dedicated EV Infrastructure (EVI) Strategy and provides a summary of its contents. It is highlighted that the approach to procurement has been considered and the procurement team has been engaged. However, it is reiterated that, at this stage, an NYC Partnerships and Procurement Lawyer is currently reviewing the existing former district and borough EVCP contracts with the outcome expected to inform how to proceed with procurement in a matter of weeks.

 

4.12     It is also indicated that the preferred commercial arrangement is a public-private commercial partnership through a concessionary model, as presented to and agreed at NYC’s Executive on 02 May 2023[3]. NYC will use central government grant funding to provide a public sector contribution towards the installation costs but will expect a charge point operator (CPO) to provide additional funding and to cover the revenue costs of operating and maintaining the charge points for an agreed period of time. This approach balances the potential risks and revenue generation opportunities for NYC.

 

4.13     It is stated that NYC have engaged with the key Distribution Network Operator (DNO) in the area and that, although the exact EVCP technology to be installed is unknown at this stage, it is intended that passive infrastructure (which is when the cabling and electrical capacity is installed without the above ground charging equipment) is installed for an additional minimum 1 socket per site and that the number of EVCP’s that will be delivered with the £4.88m has been considered (around 1000 bringing us much nearer to our target of 1529 EVCP’s by 2030).

 

4.14     In the EOI it is indicated that NYC does plan to install supporting/complementary technology to reduce the overall costs, including smart management systems and load management. It is stated that NYC intends to spend the full allocation indicatively given to the authority and that we expect to leverage private investment/finance through the project. It is indicated that the current ratio of public/private funding of 91:9 will be upheld as a minimum, but the funding source is unknown at this stage, and we do not expect to use prudential borrowing against the project.

 

5.0       LEVI Capability Fund

 

5.1       The LEVI Capability fund is available to Tier 1 local authorities in England. The Capability fund aims to: 

·                increase the capacity and capability of every Tier 1 local authority to plan and deliver EV infrastructure

·                enable every Tier 1 local authority to have a published EV infrastructure strategy for its area

·                enable every Tier 1 local authority to take advantage of the LEVI capital fund

 

 

 

 

 

 

5.2       On 30 March 2023 government launched £37.8m of Capability Funding, covering FY23/24 and 24/25. NYC’s indicative allocation is £405,080 (£202,540 per year) and we submitted an updated proforma and grant documentation to the LEVI Support Body on 26 May 2023 following approval from the Executive Member for Highways and Transportation[4]. The pro-forma for the Capability Fund can be found at Appendix B. Information on when a decision will be made for 23/24 allocations and payments will be made will be provided thereafter. This funding would bring the total Capability Fund awarded to NYC to £494,000.

 

5.3       Local authorities were invited to use the proforma to identify how the resource funding can best support them to increase their capability to deliver EV infrastructure. This could mean one or multiple full-time members of staff across different roles and teams.

 

5.4       When NYC submitted its application for the 22/23 fund the following three roles were proposed at a total cost of £88,920:

 

Role Title	Team within local authority	% FTE dedicated	Funding required
EV Infrastructure Delivery Manager	Major Projects	100	£64,627.50
Senior Transport Planning Officer	Transport Planning	10	£6,305.60
Transport Officer	Transport Planning	35	£17,986.90
Total			£88,920.00

 

5.5       Our request in our original Capability Fund application included funding for an EV Infrastructure Delivery Manager. It was originally intended when preparing our previous bid that the EV Infrastructure Deliver Manager would be a project manager with experience in renewable technologies graded at a Band N, however, through a corporate cross checking of roles and to manage risk we instead brought in a EVI Project Delivery Manager at Band M and intend to commission consultants/experts to design the renewable system required to support delivery of the LEVI Pilot as a discreet piece of work. This cannot be funded through the existing LEVI Pilot project as that is capital funding not revenue funding.

 

5.6       Further, the appointment of the EVI Project Delivery Manager enabled a review of resourcing requirements and as a result the new application presents our proposal to expand the EVI team. The application includes a supporting officer role for the EVI Project Delivery Manager, an additional EV Infrastructure Officer (previously referred to as a Transport Officer), and an Electrical Inspector. The indicative funding allocation will also enable NYC to pay for the Senior Responsible Officers time. The proposed team and FTE spent on this project is as follows:

 

 

 

 

 

 

 

 

 

 

 

Role Title	Team within local authority	% FTE dedicated	Funding required 23/24	Funding required 25/26
Head of Major Projects & Infrastructure	Major Projects	20	£13,476,01	£20,261.97
Senior Transport Planning Officer	Transport Planning	25	£15,673.03	£6,799.32
EVI Project Delivery Manager (Level 2)	Major Projects	0	£0.00	£50,994.89
EVI Project Delivery Manager (Level 1)	Major Projects	40	£15,005.59	£21,770.56
Electric Vehicle Infrastructure Officer	Major Projects	65	£35,373.88	£59,519.79
Electric Vehicle Infrastructure Officer	Major Projects	100	£39,789.75	£57,686.64
Electrical Inspector	Electrical Engineering	40	£12,464.42	£18,170.27
Total:			£169,876.56	£235,203.44

Please see Appendix C for the roles and responsibilities of the aforementioned officers.

 

5.7       It should be noted that the requested amount for the Senior Transport Planning Officer, EVI Project Delivery Manager and the EV Infrastructure Officer in financial year 23/24 is reflective of the amounts already received to pay for some or all of these posts through the Capability Fund 22/23 allocation.

 

5.8       This proposal seeks funding for £169,876.56 in 23/24 (this amount includes individual salary plus on costs and budgeted inflation) with £38,093.87 of the allocation remaining. It is proposed the remaining allocation is spent on consultants’ fees to design the renewable energy system for the LEVI Pilot scheme, given the lack of expertise in this area both internally and with NYC partner organisations. Evidence is required to be provided for proposals which include consultancy fees and funding for discreet pieces of work which are funded on an exceptional basis (see Annex A in Appendix B for more information). It should be noted that the cost for salaries in 23/24 has been calculated over 9 months as, at the time of writing, Quarter 2 is approaching, and it is not known when a decision on the grant will be made.

 

5.9       In the 24/25 financial year NYC will spend £235,203.44 (this amount includes an increase to accommodate pay scale increments, individual salary plus on costs and budgeted inflation) and will result in the same level of resource as the previous year except for the Senior Transport Planning Officer whose time on the project will reduce to 10%.

 

5.10     Although OZEV outline, in their letter to offer NYC’s indicative allocation, that it will be split evenly between the two financial years they have stated that in this instance it would be fine to profile spend as is seen fit by the local authority, in this case less in year one and more in year two, however, the grant will need to be allocated across the two financial years as indicated in the offer letter (£202,540 per year).

 

 

 

 

5.11     NYC has proposed some changes to the objectives for the grant marking the publication of an EV Infrastructure Strategy and Developing and submitting a LEVI Capital Fund proposal as complete. The completion dates of the other activities have been revised and some further objectives have been added including a review of NYC contracts, development of the on-street charging policy, launch a request for information from potential renewable technology providers and project management

 

6.0       ALTERNATIVE OPTIONS CONSIDERED

 

6.1       Alternative options have been considered and consulted on (internally and with the LEVI Support Body) throughout the EOI and proforma development and the final recommendation is a result of the feedback received from those key stakeholders and the experience of officers.

6.2       Making external appointments to the project team through the capability funding was considered, however, to manage the financial risk and the scalability of the project only internal appointments are proposed to be made.

 

6.3       A range of options was also considered for the roles available within the team including funding a single EVI Project Delivery Manager full time and one EV Infrastructure Officer, instead of two, however, to ensure the project is delivered on time and within budget the proposed option, outlined at section 5.7, is thought to be the most appropriate for the council at this time.

 

7.0       FINANCIAL IMPLICATIONS

 

7.1       The delivery of the EV Public Charging Infrastructure Rollout Strategy[5] is heavily dependent upon securing access to government and charge point operator revenue and capital funding such as this.

 

7.2       The Capital Grant Funding of £4,880,000 will be used for delivery of EV Infrastructure only as outlined in our EOI at Appendix A.

 

7.3       The Capability revenue funding will be used to pay for the salaries and overheads of personnel required to deliver EV charging infrastructure and a small discreet piece of work only, as outlined in our submission to the Office for Zero Emission Vehicles as attached at Appendix B. It is anticipated that the appointments will be made using existing resource to match the availability of the grant funding.  The grant funding will cover costs of resource over 2 financial years, therefore any remaining funding after year 1, will need to be carried into year 2 to cover resource commitments. Once the grant funding ends ongoing future year costs will need to be managed from within existing staffing budgets within the highways service in the absence of further OZEV funding being available. It is not anticipated that there will be further OZEV revenue funding in future years. If further rounds of capital funding for EV Infrastructure were made available, we would seek to include staffing costs in those bids, if acceptable to the funder. Utilising existing resource means that once the grant funding ends all roles, except the EV Infrastructure Officers (as this is not an existing role), could return to their respective service and role. It is anticipated that the EV Infrastructure Officers roles will need to continue to support management and future development of the EV Infrastructure across North Yorkshire. 7.4  No match funding is required to secure the funding, however, OZEV has made clear they expect NYCC to secure additional private investment to meet the same public:private funding ratio as in the LEVI Pilot proposal, which is 91:9. OZEV added that the funding ratio should be something we aim to achieve; however, it is appreciated that as we are yet to confirm contract details with suppliers this may be subject to some change. OZEV do not expect to penalise based on changes to the funding ratio, but changes should ideally not be such that they result in significant changes to what the proposed project can deliver. Confidence that we can achieve this through a concessionary model (where a public sector contribution is made towards the installation costs, but a charge point operator, or similar, will provide additional capital funding to cover the costs of operating and maintaining the charge points for an agreed period of time) is high, and interest from industry partners wishing to form strategic partnerships has already been received. This will be investigated fully at the next stage of application.

 

7.4       Grant Terms and Conditions have not yet been received by NYC therefore, before any                 grant is accepted, a full review will take place for acceptability.

 

7.5       It should be noted that the consultancy fees outlined in section 5.8 of this report cannot be funded through the existing LEVI Pilot project as that is capital funding not revenue funding. Therefore, these costs will be met through the Capability Fund which is a revenue fund.,

 

8.0       LEGAL IMPLICATIONS

 

8.1       In the event that partnering opportunities arise to assist in delivering the £4.88m capital project the Council’s Procurement and Contract Procedure rules, Procurement legislation and subsidy control rules will be adhered to.

 

8.2       At the present time the recommended concessionary delivery model for ECVP roll out is not known however the finalised model will comply with the Public Concession Regulations 2016, if applicable and the Local Government Act 2003, the Localism Act 2011 and any other relevant regulations or legislation in respect of any profits generated by NYC.

 

8.3       It is acknowledged that legal implications may arise in relation to accepting this funding and at implementation stages, as well as consideration of any statutory barriers in relation to highway infrastructure proposals.

 

8.4       Legal services will advise on the funding agreement

 

9.0       EQUALITIES IMPLICATIONS

 

9.1       Consideration has been given to the potential for any equality impacts arising from the recommendations. It is the view of officers that at this stage the recommendations do not have an adverse impact on any of the protected characteristics identified in the Equalities Act 2010. A copy of the Equalities Impact Assessment screening form is attached as Appendix D.

 

10.0     CLIMATE CHANGE IMPLICATIONS

 

10.1     A climate change impact assessment has been carried out, see Appendix E. Accepting the recommendation to submit the expression of interest will have no direct climate change impact. However, accepting the LEVI Capital and Capability funding that is being sought would have a positive impact on climate change by enabling the infrastructure to be in place to support the shift from petrol/diesel vehicles to Electric Vehicles.

 

11.0     REASONS FOR RECOMMENDATIONS

 

11.1     The following proposals are recommended to be approved:

1.         That the Executive Note the contents of this report and the application made to the LEVI Capital and Capability funds respectively

2.         That the Executive delegates authority to the Executive Member for Highways and Transportation in consultation with the Corporate Director – Environment and the Corporate Director Resources to

a.    Approve the submission of a Stage 2 application to access the £4.88m grant funding

b.    Accept the grant award of £4.88m subject to acceptable terms and conditions being received and reviewed.

 

11.2     The reason for the second recommendation is that the Council’s Financial Procedure Rules require the Executive to approve the acceptance of external funding offers valued over £1m. As it is not known when any grant award will be made and what the deadline for acceptance will be, it is not possible to factor in the securing of that approval.  In previous iterations of the fund, the timings stipulated by the awarding body have been so tight that alignment with the Executive meeting schedule to obtain permission to accept the grant has proved difficult to achieve.

 

12.0

RECOMMENDATIONS

12.1

That the Executive: i.              Notes the contents of this report and the application made to the LEVI Capital and Capability funds respectively ii.          Delegates authority to the Executive Member for Highways and Transportation in consultation with the Corporate Director – Environment and the Corporate Director Resources to approve the Stage 2 application for the LEVI Capital Fund iii.         Delegates authority to the Deputy Leader of the Council/Executive Member for Finance and Resources and the Executive Member for Highways and Transportation in consultation with the Corporate Director Environment and the Corporate Director Resources to accept the grant award of £4.88m subject to acceptable terms and conditions being received and reviewed.

 

            APPENDICES:

 

            Appendix A – Capital Fund EOI

            Appendix B – Capability Fund Proforma

            Appendix C – Roles and Responsibilities

            Appendix D – EIA

            Appendix E – CCIA

 

BACKGROUND DOCUMENTS:

 

https://edemocracy.northyorks.gov.uk/documents/s17394/Local%20Electric%20Vehicle%20Infrastructure%20LEVI%20Capability%20Fund%20-%20Acceptance%20of%20Grant.pdf

 

https://edemocracy.northyorks.gov.uk/documents/s19064/Local%20EV%20Infrastructure%20Fund%20Allocation%20-%20Expression%20of%20Interest%201.pdf

 

https://edemocracy.northyorks.gov.uk/documents/s18595/North%20Yorkshire%20Council%20Electric%20Vehicle%20Public%20Charging%20Infrastructure%20Rollout%20Strategy.pdf

 

 

Karl Battersby

Corporate Director – Environment

County Hall

Northallerton

04 July 2023

 

Author of report - Keisha Moore, Senior Transport Planning Officer

Presenter of Report – Cllr Keane Duncan with Keisha Moore in attendance                      

 

 

Note: Members are invited to contact the author in advance of the meeting with any detailed queries or questions.

 

LEVI Capital Funding Expression of Interest form

 

The following formcan be savedand edited at a laterdate. A shareable link can also be createdthat enables multipleusers to view and edit the samedraft.

Once the formhas been submitted you will be able to review youranswers, but it will not be possibleto make furtherchanges.

Throughout the formthere are linksto supporting information in the Knowledge Repository, hostedon the National Electric Vehicle Insight& Strategy Service. To access these links, pleasecreate an accounton the N.E.V.I.S Platform:

Home - National EV Insight & Strategy | Delivered by Cenex

If you haveany questions or difficulties whilecompleting this form,please contact LEVI@est.org.uk.

 

 

1.    Are you completing this form on behalf of one or more Londonboroughs?

 

Local authority details (complete only if No to question 1)

 

 

2.        Name the lead local authority:

 

3.         Provide a listof all additional local authorities involvedin the bid (if any).

County authorities and combined authorities should list all constituent authorities involved in the application.

 

4.    Provide letters of support or evidence of contact withsecond tier authorities

 

5.         Address of thelead local authority:

 

6a. Does the lead localauthority have responsibility for the maintenance of the public highway/residential streetswhere the proposedchargepoints are to be located?

 

 

6b. If no, provide details of permission from the relevant Highway Authority

 

7. Optional: Provide supporting documents from the relevant Highways Authority.

London borough details (complete only if Yes to question 1)

 

 

2.  Name the lead Londonborough:

 

3. 

Provide a list of all additional Londonboroughs involved in the bid (if any).

 

4.  Provide lettersof support frompartner London boroughs

 

5.  Address of the leadLondon borough:

 

6a. Does the lead Londonborough have responsibility for the maintenance of the public highway/residential streetswhere the proposed chargepoints are to be located?

 

 

6b. If no, provide details of permission from the relevant Highway Authority

 

7.   Optional: Providesupporting documents from the relevantHighways Authority.

 

Contact information

 

 

8.    Lead contact details

 

 

9.    Is the lead contacta dedicated Electric Vehicle (EV) officer?

 

 

                    Secondary contact details

 

10.Is the lead contacta dedicated ElectricVehicle (EV) officer?

 

Electric Vehicle Infrastructure Strategy

The following questions will help us understand whetherthere is currently an Electric Vehicle Infrastructure (EVI) strategy in place, how far it has been developed and how it aligns withthe aims of LEVI.

If you do not havea strategy in place, pleaseindicate when oneis likely to be prepared (to thebest of yourability).

Information about developing an EVI strategy is available here:Developing your Strategy - National EV Insight &Strategy | Delivered by Cenex

 

 

11.   Are you providing answersfor multiple localauthorities within a region?

 

 

12.   

Do you currently have an EVI planor strategy? Adda row for each local authority in your area:

 

13.    Which of thefollowing best describes the status of your EVI strategy? Adda row for eachlocal authority in your area:

 

 

 

14.    Where a strategy or plan is in place,provide a summary.If a strategy is in progress, outline the key policies or thinking (ifknown).

 

 

 

15.    Optional - Provide a link to any onlinestrategy documents here:

 

 

16.   Optional - Provide a copy of any strategy documents here:

 

17.    Where a strategy or plan is not yet in place,when do you expect to publish one? Ifunknown, leave thisblank.

 

Existing commercial arrangements

The LEVI Fund aims to increase the level of competition withinthe market, through competitive procurement. The following questions help us to ascertain if existing contracts exist, and how we can support you when developing new contracts.

 

18.    Are you providing answersfor multiple localauthorities within a region?

 

19.      Do you haveany existing contracts in place regarding public EVI installation and/or maintenance? Add a row for eachlocal authority in your area.

 

 

20.   Do any existing contracts specify an exclusive arrangement with a single supplier? If yes, pleaseprovide details.

 

 

21.      If yes, what is the anticipated end date of this exclusivity clause?

 

 

 

Local authority:	Supplier:	Date   /    /
Local authority:	Supplier:	Date   /    /

 

 

Electric Vehicle Infrastructure Procurement

The following questions will help us understand theextent to whichyou have considered procurement for your project. At this stage,it is not expected thatall applicants will know their approach to procurement.

Information on EVIprocurement is available here: Procurement - National EV Insight & Strategy| Delivered by Cenex

 

 

 

 

 

 

22.      Have youconsidered your approach to procurement?

 

23.      Have youengaged your procurement team?

 

24.      If you have considered your approach, providea summary of your expected route to tender:

 

 

26a. If you wish to use an existing contract from a competitive procurement exercise for part or all of yourLEVI project, pleaseexplain why you wish to use this approach. Include the termsyou would securefor the additional funding, and how itwould secure a comparable outcometo competing the funding:

 

 

26b. If youwish to use an existingcontract from a competitive procurement exercise for part or all of your LEVI project, pleaseattach the contract. This will remain confidential.

 

Preferred commercial arrangements

At this stage,it is not expected thatall applicants willknow their preferred commercial arrangements.

Information on commercial arrangements is available here: Commercial Arrangements - National EV Insight &Strategy | Delivered by Cenex

Information on Headsof Terms is available here:Concession Heads of Terms - National EV Insight& Strategy | Delivered by Cenex

27a. For yourfuture LEVI contract, do you havea preferred commercial arrangement at this stage?

 

27b. Which of the following best describes yourpreferred commercial arrangements for LEVI?

 

 

 

28.      Outline the key termsof your preferred commercial arrangement if known:

a.  Term (contract length)

 

b.  Exclusivity

 

 

 

 

 

 

 

c.Tariff administration (method and rationale)

 

d.  Relief clause

 

e.Concession fees(revenue or profitshare)

 

f.Site selection and landarrangements

 

g.  Route to procurement/platform

 

h.Local connection asset ownership

 

i.Charging asset ownership

 

 

j.Maintenance arrangements (responsible party for maintenance)

 

District Network Operator (DNO) engagement

The following questions will help us understand the extent to which youhave engagedwith the relevant DNOs for yourproject.

Information on DNO engagement is available here:DNO Engagement - National EVInsight & Strategy | Delivered by Cenex

 

 

29.      Are you providing answersfor multiple localauthorities within a region?*

 

30.      Do youknow which DNO(s)operate within yourarea?

 

 

 

 

 

31.    Have you previously installed any EVI thatrequired DNO engagement?

 

 

32.      Have you engaged therelevant DNO(s) regarding your project plansfor LEVI?

 

 

33.      If no,when will you begin to engage the DNO(s) in your project?

 

Planned chargepoint provision

The following questions will help us assess theextent to whichyou have considered the type of chargepoint technology and the numberof units thatwill be installed.

Information about chargepoint technology, definitions and terminology is available here: Chargepoint Types - National EV Insight &Strategy | Delivered by Cenex

 

34a. At this stage, do you knowwhich kind of chargepoint technology will be installed?

 

 

              34b. If yes, which technology types are you planning to install?

 

 

35a. At this stage, haveyou considered how many chargepoints and sockets will be installed?

 

 

35b. If yes, to the best of your ability, please indicate howmany chargepoints of each technology type you are currently planningto install:

We anticipate thesenumbers will be subject to change postprocurement as suppliers competeto provide the overall strongest chargepoint offer including number of chargepoints provided.

Number of chargepoint units and socketsby chargepoint category(power rating in kW)

	Units Min	Units Max	Sockets Min	Sockets Max
Slow (P < 7.1kW)
Standard (7.1kW ≤ P < 22kW)	750	1000	1000	2000
Fast (22kW ≤ P < 50kW)
Rapid (50kW ≤ P < 150kW)
Ultra-rapid (150kW and over)
Gullies
Other

 

35c. Where other is selected, list the proposed technologies:

 

Planned passive infrastructure

The following questions will help us understand whetheryou have considered the inclusion of passive infrastructure within your project.

Passive infrastructure refersto underground cablingand electrical capacity without above ground charging equipment.

Information about passive infrastructure is available here: Passive Infrastructure - National EV Insight & Strategy | Delivered by Cenex

36a. At this stage, do you plan to install passive infrastructure?

36b. If yes, how many chargepoints do you plan to provision for? We anticipate these numbersmay be subject to change.

If your plansare well developed and you are confident thatyou know how many chargepoints you planto install, enterthe same valuein the min and max column.

 

Proposed number of chargepoint unitsand sockets by chargepoint category (power ratingin kW) to be supported by passive infrastructure

 

	No. units (min)	No. units (max)	No. sockets (min)	No. sockets (max)
Slow (P < 7.1kW)
Standard (7.1kW ≤ P < 22kW)	400	1000	1	4
Fast (22kW ≤ P < 50kW)
Rapid (50kW ≤ P < 150kW)
Ultra-rapid (150kW and over)

Supporting technology

Supporting technologies, suchas energy generation and battery storage,may be considered for LEVI fundingwhere there is a clearrationale, cost benefitand/or longterm additionality to the project.

The following questions will help us understand whetheryou plan to include supporting technologies withinyour LEVI fundedproject.

Supporting Technologies - National EV Insight & Strategy | Delivered by Cenex

 

37a. Do you currently plan to installany supporting/complementary technology to reduce overall costs?

 

37b. If yes, select which technology types you plan to install:

 

 

 

 

37c. Outline the supporting technology you plan to install:

 

 

37d. Provide an overview of the rationale, cost savings, and why it’s essential to

make the project viable:

 

 

 

 

Value for money and additionality

One of thekey objectives of the LEVIfund is to accelerate the commercialisation of, and investment in, the local charging infrastructure sector.

The following questions will help us understand howyou intend to maximise the private sector contribution to you proposal, and if thereis any otherpublic sector funding outside of the allocation of LEVI funding.

38. At present, do you intendto spend the full amountallocated to yourauthority?

 

 

39a. Do youknow how muchprivate investment or finance you expect to leverage through the project?

 

 

 

 

 

39b. If known, outline the expected value of private investment or finance:

40. What is the expected source and form of private investment or finance?

 

41a. Are you considering local authority prudential borrowing for the project?

 

41b. If yes,where will yousource the financing? Have you considered the UK Infrastructure Bank, amongstother options?

 

42a. Aside fromLEVI funding, do you expectto use public sector fundingfor the project?

 

 

 

42b. If yes, what is the expected source of this public funding?

42c. If known, outline the expected value of this public funding:

42d. Provide your reasoning for including this funding:

 

Stage of project development

Applications for LEVIfunding will be accepted withinone of two funding tranches Tranche 1: FY23/24

Tranche 2: FY24/25

 

43.  Which fundingtranche would youlike to applyfor?

 

 

44. 

Why do you expect to apply for this tranche? If you expectto apply for tranche 2, outline the blockers to proceeding in tranche 1.

45.  Outline your current stageof project development against the following categories:

 

	Not yet started	Started	Some progress	Good progress	Complete
General EVI information and education
Designing an EVI strategy
Planning for EVI deployment
Preparing for procurement
Mobilising an installation programme

 

Operating an EVI network

 

To note: The former borough and district councils have planned for EVI Deployment, prepared for procurement and mobilised an installation programme

 

46.  Are thereany specific areasthat you requiresupport with to develop your proposal?

 

 

	We need a lot of support	We need some support	We don't need support
General EVI information and education
Designing an EVI strategy
Planning for EVI deployments
Preparing for procurement
Mobilising an installation programme
Operating an EVI network
Other

 

47.

Provide a brief overview of the required support:

 

LEVI Capability Fund – Proforma

On the 21 February 2023, Government launched £8m of FY22/23 funding for the LEVI Capability Fund, and local authorities subsequently submitted proformas on how they intended to utilise their allocation. On 30 March 2023 government launched a further £37.8m of funding, covering FY23/24 and 24/25.

 

To be eligible to receive FY23/24 and 24/25 funding, we require an updated proforma from local authorities on how the funds will be used.

 

Some authorities will wish to extend the duration of the plans they set out in their first proforma, whilst others may want to revise those plans as the additional funding opens up different opportunities to support EV chargepoint delivery in their area.

Please complete this updated proforma template to set out how you wish to utilise your total Capability Fund allocation – which will be issued across the three financial years.

When completing this proforma, please refer to Annex A for how we expect the funding to be utilised.

1) Named contact details

LOCAL AUTHORITY	North Yorkshire Council
NAME	Keisha Moore
EMAIL
PHONE NUMBER

 

2) Total Funding Request

Please provide a high-level indication of how you will utilise the payment for each of the financial years below, as per your allocation for LEVI funding amounts.

Please only complete the FY22/23 column if you wish to revise your previous proforma in light of the multi-year allocation.

Type of funding	FY22/23	FY23/24	FY24/25
Resource		£169,876.56	£235,203.44
Other (with evidence provided)		£38,093,87

 

 

 

3) Proposed resource arrangements after the funding

We would like to understand how your existing resource is proposed to change following award of this LEVI Capability funding. The expectation is the fund will help expand your existing resource. Please include the agreement for FY22/23, as well as your proposal for FY23/24 and FY24/25. If your plan for FY22/23 is changing in light of the full multi-year allocation, please indicate this on the table. 

If you are in a tiered authority (e.g. County council) please specify where personnel will be posted in the district or borough authority).

Proposed resource with funding allocation:

Role Title	Team within local authority	Local authority	New recruitment, Internal Transfer or Increase to Existing Staff?	Current % FTE dedicated (if an existing role)	% FTE dedicated post-funding	Duration of role	Funding utilised (FY22/23)	Funding required (FY23/24)	Funding required (FY24/25)
Head of Major Projects and Infrastructure (Senior Responsible Officer)	Major Projects	NYC	Existing Staff	0	20	2	0	£13,476.01	£20,261.97
EVI Project Delivery Manager (Level 2)	Major Projects	NYC	Internal Transfer	100	0	2	0	£0.00	£50,994.89
EVI Project Delivery Manager (Level 1)	Major Projects	NYC	Internal Transfer	0	40	2	0	£15,005.59	£21,770.56
Senior Transport Planning Officer	Transport Planning	NYC	Existing Staff	10	25	2	0	£15,673.03	£6,799.32
Electric Vehicle Infrastructure Officer	Major Projects	NYC	Existing Staff	35	65	2	0	£35,373.88	£59,519.79
Electric Vehicle Infrastructure Officer	Major Projects	NYC	Internal Transfer	0	100	2	0	£39,789.75	£57,686.64
Electrical Inspector	Electrical Engineering	NYC	Existing Staff	0	40	2	0	£12,464.42	£18,170.27
TOTAL								£169,876.56	£235,203.44

 

Free text box for additional information / context:

Our request in our first Capability Fund application included funding for an EV Infrastructure Delivery Manager. It was originally intended when preparing the first bid that the EV Infrastructure Deliver Manager would be a project manager with experience in renewable technologies graded at a Band N, however, through a corporate cross checking of roles and to manage risk we instead brought in a EVI Project Delivery Manager at Band M and intend to commission consultants/experts to design the renewable system required to support deliver of the LEVI Pilot as a discreet piece of work.  This cannot be funded through the existing LEVI Pilot project as that is capital funding not revenue funding.   Further, the appointment of the EVI Project Delivery Manager enabled us to review resourcing requirements and as a result we have expanded the EVI team. We have introduced a supporting officer role for the EVI Project Delivery Manager, an additional officer for rollout of the EVCP’s. The indicative funding allocation will also enable us to pay for our Senior Responsible Officers time and an electrical engineer. We intend to pay for 100% of our Electric Vehicle Infrastructure Officer’s time (previously referred to as a Transport Planning Officer) and onboard a supporting EVI Infrastructure Officer owing to the need to frontload EVCP delivery to 2025.   The proposed team is majority made up of existing staff and internal transfers and that is so NYC’s can manage the scope and risk of the programme, descoping and downscaling the team if necessary, once the funding deadlines have been met and standards/procedures/ways of working have been established, we don’t expect to need 75% of a project managers time beyond 2025 for example, though it is our intention to continue to build internal expertise and be able to call on this where necessary post 2025.   Please see Appendix B for the roles and responsibilities of the aforementioned officers. It should be noted that the requested amount for the Senior Transport Planning Officer, EVI Project Delivery Manager and the EV Infrastructure Officer in financial year 23/24 is reflective of the amounts already received to pay for some or all these posts through the Capability Fund 22/23 allocation.   This will cost £169,876.56 in the first year (this amount includes individual salary plus on costs and budgetary inflation) with £38,093.87 left of the allocation which is proposed to be spent on consultants’ fees to design the renewable energy system for the pilot scheme given the lack of expertise in this area both internally and with NYC partner organisations. We have two preferred methods of doing this work, one is to recruit consultants to design the renewable systems required and linking them together to provide EV charging with the minimum requirement to draw from the grid, the second method is to recruit a CPO and then have the relevant stakeholders (renewable technology companies for Hydroelectric generators and wind/solar, plus NYC’s DNO’s etc.) get together to design the system. The latter is our preferred method and is thought to be the most cost effective but evidence of this will be provided.   In the 24/25 financial year NYC will spend £235,203.44 (this amount includes an increase to accommodate pay scale increments, individual salary plus on costs and budgeted inflation) and will result in the same level of resource as the previous year except for the Senior Transport Planning Officer whose time on the project will reduce to 10%.           Although OZEV outline, in their letter to offer NYC’s indicative allocation, that it will be split evenly between the two financial years we are profiling the spend as we see appropriate in line with NYC’s needs which includes less in year one and more in year two and understand that we may need to carry over some funding into the following financial year.

5) Objectives for the resource

If you would like to update your objectives from the previous FY22/23 proforma, please indicate below. Otherwise, please leave this section blank.

X	Description	Estimated timescale for completion
X	Publish EV Infrastructure Strategy (scope out, write, get approval)	Complete
	Establish an EV Infrastructure Steering or Working Group
X	Develop and submit a LEVI capital fund proposal	Complete
	Soft market testing
X	Produce data to inform site selection and mapping of chargepoints	31 October 2023
X	Prepare and launch EV infrastructure procurement (Pilot with scope for capital)	31 July 2023
X	Deliver installed and commissioned charging infrastructure	31 March 2025
X	External engagement and promote collaboration on schemes (e.g. with tier 2 and adjacent local authorities, or constituent authorities if in a Combined Authority)	31 March 2025
X	Other (please specify: North Yorkshire Council former districts contracts review on street charging policy development renewables request for information project management/resource	31 June 2023 30 November 2023 31 October 2023 31 March 2025

 

Please also provide (as an annex to this proforma) a breakdown of your local authority’s grade / pay structure to demonstrate how this role fits within the existing framework (unless provided with previous submission).

You are also invited to attach any additional supporting information to the above (such as a proposed organogram, job descriptions for roles, or any other contextual information).

 

6) Supplementary utilisation of the funding

Please indicate here any proposals for the funding that fall under the Amber category of the LEVI Capability Fund criteria.

If you are changing your plan as set out in your original proforma, please indicate this change below.

The criteria have been provided on the following page for reference.

Title	Cost	FY Payment	Dates
Item 1: Consultancy funding for a discreet piece of work	£38,093.87	23/24	January 2024
Item 2:
Rationale In this section, please set out why this use of the resource funding would be appropriate and achieve the objectives of the LEVI Capability Fund.
Item 1:   There is a knowledge gap within the team for designing renewable systems and linking them together to provide EV charging with the minimum requirement to draw from the grid. These skills are not available internally or in our immediate support network (Local Enterprise Partnership, LA partners etc.) and will need to be a specially commissioned piece of work. NYC does not have internal funding to support scheme development right now owing to the Local Government Reorganisation.
Item 2:

 

 

Annex A: Expectations for how the funding can be utilised.

 

Head of Major Projects and Infrastructure (Senior Responsible Officer)	EVI Project Delivery Manager (Level 2)	EVI Project Delivery Manager (Level 1)	Senior Transport Planning Officer	Electric Vehicle Infrastructure Officer	Electric Vehicle Infrastructure Officer	Electrical Inspector
Responsible for the delivery of the LEVI capital programme, supervision of construction and overall financial control	Manage the delivery of the LEVI capital programme, including design, support the preparation of contract documents, procurement through relevant procedures and financial management	Supporting the management of the delivery of the LEVI capital programme, including design, support the preparation of contract documents, procurement through relevant procedures and financial management	Develop and assist in the delivery of Strategic Policies of the County Council in respect of major improvement schemes on the County Highways and development and submission of bids for funding.	Co-ordinating and monitoring the delivery and operation of the EVCP network for North Yorkshire and monitoring the performance of suppliers.	Co-ordinating and monitoring the delivery and operation of the EVCP network for North Yorkshire and monitoring the performance of suppliers.	Support and technical advice for the specialised installation requirements of EVCP equipment in public, private and commercial locations including supporting design, installation and commissioning of EVCPs.
1 day p/w	3 days p/w	2 days p/w	1.5 days p/w	5 days p/w	5 days p/w	2 days p/w
Band SM2	Band M	Band JK	Band M	Band L	Band JK	Band I
Authorise Works Orders and commissions   Provision of information and technical advice on relevant highway scheme matters from/to Service Units, Directorates and external bodies.   Manage budgets as delegated ensuring that expenditure is kept within existing allocations, advising line manager of additional resource requirements and assist with the preparation of an annual budget.   The management of the overall LEVI budget including approval of fees payable to Consultants and Contractors liaising with the Council's Finance team to link in with Financial Regulations   Manage delivery of works on site including contractor oversight   Lead on contract management under the New Engineering Contracts suite of contracts or similar.	Co-ordinate the management of progress of schemes through the statutory procedures including planning approval, side road and compulsory purchase orders identified   Co-ordinating land acquisition and access requirements related to schemes.   Manage the commissioning of work with consultants and statutory bodies.   Approve Works Orders and commissions   Negotiate effectively with external agencies, including contractors, to ensure best value for the Council and procure services as required   Manage and monitor the performance of Consultants and Contractors.   Dealing with enquiries by Council leadership, senior managers, Members of the County Council and members of the public in accordance with the Council’s Customer Charter.   Work with our communications team to represent the County Council in interviews with the media.   Representing the County Council/Highways & Transportation at Committee meetings, public meetings, public consultations, regional bodies, National Park Authority, Parish Council meetings, government officials and other bodies and preparation of appropriate reports.   Preparing reports to central government departments, including Office for Zero Emissions Vehicles (OZEV) on project progress   Liaison with relevant officers to provide information and technical advice on relevant highway scheme matters from/to Service Units, Directorates and external bodies.   Emphasis upon co-ordinating and liaison with green champion / climate change / public health and net zero carbon internal departments and similar community representatives   Record, summarise, share and feedback information to ensure all partners are appropriately informed.   Liaison with Statutory Undertakers and private companies concerning the impact and delivery of major infrastructure projects.   Support with contract management under the New Engineering Contracts suite of contracts or similar.   Ensure project budgets stay within agreed tolerances and any deviations are managed according to agreed procedures and liaison with the budget manager   Work in a team context forging and sustaining relationships across agencies and respecting the contribution of others working with customers.   Embed a culture of performance management across the service through the development and operation of appropriate monitoring systems and processes focussed on customer outcomes and delivery of key objectives.	Co-ordinate the management of progress of schemes through the statutory procedures including planning approval, side road and compulsory purchase orders identified   Manage and monitor the performance of Consultants and Contractors.   Dealing with enquiries by Council leadership, senior managers, Members of the County Council and members of the public in accordance with the Council’s Customer Charter.   Preparing reports to central government departments, including Office for Zero Emissions Vehicles (OZEV) on project progress   Liaison with relevant officers to provide information and technical advice on relevant highway scheme matters from/to Service Units, Directorates and external bodies.   Emphasis upon co-ordinating and liaison with green champion / climate change / public health and net zero carbon internal departments and similar community representatives   Record, summarise, share and feedback information to ensure all partners are appropriately informed.   Ensure project budgets stay within agreed tolerances and any deviations are managed according to agreed procedures and liaison with the budget manager	Develop and assist in the delivery of Strategic Policies of the County Council in respect of transport improvement schemes on the County Highways network.   Contribute to the major schemes' element of the Local Transport Plan   Emphasis upon co-ordinating and liaison with green champion / climate change / public health and net zero carbon internal departments and similar community representatives   To develop funding bids for schemes related to EV Infrastructure   Dealing with enquiries by Council leadership, senior managers, Members of the County Council and members of the public in accordance with the Council’s Customer Charter.	Co-ordinating and monitoring the delivery and operation of the EVCP network.   Record keeping and reporting of statistics and performance.   Co-ordinating and monitoring pro-active maintenance of the EVCP network   Attend supplier performance/progress meetings (not installation contract meetings which will be separate and specific to the installation)	Co-ordinating and monitoring the delivery and operation of the EVCP network   Asset Management added to inventory for energy charging   Co-ordinating and monitoring pro-active maintenance of the EVCP network	Supporting Procurement/contract design to ensure minimum standards are adhered to   Support with site visits and initial checks to inform site selection   Support Detailed Design review for specification of EVCP’s   Installation Support   Commissioning – Review the Electrical Infrastructure Certificates to ensure they are fit for purpose / handed to the DNO etc.    EVCP Testing – if needed

Initial equality impact assessment screening form This form records an equality screening process to determine the relevance of equality to a proposal, and a decision whether or not a full EIA would be appropriate or proportionate.
Directorate	BES
Service area	H&T
Proposal being screened	Local Electric Vehicle Infrastructure Acceptance
Officer(s) carrying out screening	Keisha Moore
What are you proposing to do?	Seek permission to delegate authority to the BES Executive Member for Environment to accept £4.88m capital grant funding to enable rollout of EVCPs when it is allocated
Why are you proposing this? What are the desired outcomes?	To increase the capacity and capability of the local authority to plan and deliver EV infrastructure
Does the proposal involve a significant commitment or removal of resources? Please give details.	Yes, but funding has been applied for to cover this cost
Impact on people with any of the following protected characteristics as defined by the Equality Act 2010, or NYC’s additional agreed characteristics As part of this assessment, please consider the following questions: ·       To what extent is this service used by particular groups of people with protected characteristics? ·       Does the proposal relate to functions that previous consultation has identified as important? ·       Do different groups have different needs or experiences in the area the proposal relates to?   If for any characteristic it is considered that there is likely to be an adverse impact or you have ticked ‘Don’t know/no info available’, then a full EIA should be carried out where this is proportionate. You are advised to speak to your Equality rep for advice if you are in any doubt.
Protected characteristic		Potential for adverse impact				Don’t know/No info available
		Yes		No
Age				X
Disability				X
Sex				X
Race				X
Sexual orientation				X
Gender reassignment				X
Religion or belief				X
Pregnancy or maternity				X
Marriage or civil partnership				X
People in rural areas				X
People on a low income				X
Carer (unpaid family or friend)				X
Does the proposal relate to an area where there are known inequalities/probable impacts (e.g. disabled people’s access to public transport)? Please give details.		No
Will the proposal have a significant effect on how other organisations operate? (e.g. partners, funding criteria, etc.). Do any of these organisations support people with protected characteristics? Please explain why you have reached this conclusion.		No
Decision (Please tick one option)		EIA not relevant or proportionate:	ü		Continue to full EIA:
Reason for decision		This is a report recommending the submission of a proforma and an expression of interest for the capital funding to deliver EV Infrastructure and the salary and overheads of staff working to support the planning and delivery of local EV charging. There are no impacts on people with protected characteristics.   Any recruitments should they occur as a result of the funding will adhere to all relevant legislation including those specific to equalities.   It should be noted that a full EIA will be carried out ahead of project delivery.
Signed (Assistant Director or equivalent)		Barrie Mason
Date		22/06/23

Climate change impact assessment                                                                                                                                                                                                          

 

The purpose of this assessment is to help us understand the likely impacts of our decisions on the environment of North Yorkshire and on our aspiration to achieve net carbon neutrality by 2030, or as close to that date as possible. The intention is to mitigate negative effects and identify projects which will have positive effects.

 

This document should be completed in consultation with the supporting guidance. The final document will be published as part of the decision making process and should be written in Plain English.

 

If you have any additional queries which are not covered by the guidance please email climatechange@northyorks.gov.uk 

 

 

 

 

 

 

 

 

 

 

 

Title of proposal	Local EV Infrastructure Fund Allocation - Acceptance
Brief description of proposal	Seek permission to delegate authority to the BES Executive Member for Environment to accept £4.88m capital grant funding to enable rollout of EVCPs when it is allocated
Directorate	BES
Service area	Highways and Transportation
Lead officer	Keisha Moore
Names and roles of other people involved in carrying out the impact assessment
Date impact assessment started	26/05/2023

 

Options appraisal Were any other options considered in trying to achieve the aim of this project? If so, please give brief details and explain why alternative options were not progressed.   Alternative options have been considered and consulted on (internally and with the LEVI Support Body) throughout the EOI and proforma development and the final recommendation is a result of the feedback received from those key stakeholders and the experience of officers.   Making external appointments to the project team through the capability funding was considered, however, to manage risk and the scalability of the project only internal appointments are proposed to be made.   A range of options was also considered for the roles available within the team including funding one EVI Project Delivery Manager full time and one EV Infrastructure Officer, instead of two, however, to manage risk and also effectively manage the project to be delivered on time and within budget the proposed option, outlined at section 5.7, is thought to be the most appropriate for the council at this time.

What impact will this proposal have on council budgets? Will it be cost neutral, have increased cost or reduce costs?   Please explain briefly why this will be the result, detailing estimated savings or costs where this is possible.   This will save the authority money. In the absence of identified budgets to cover overheads, costs provided include salary on-costs and an additional 5% which has been budgeted for an anticipated pay rise for 2023/24. Alternatively, the resource allocation would need to be scaled back to fit the funding available. This also enables us to work toward our targets highlighted the EV Public Charging Infrastructure Rollout Strategy of delivering a network of 1529 publically available chargers in the best interest of our residents.

 

 

 

How will this proposal impact on the environment? N.B. There may be short term negative impact and longer term positive impact. Please include all potential impacts over the lifetime of a project and provide an explanation.		Positive impact (Place a X in the box below where relevant)	No impact (Place a X in the box below where relevant)	Negative impact (Place a X in the box below where relevant)	Explain why will it have this effect and over what timescale?   Where possible/relevant please include: ·      Changes over and above business as usual ·      Evidence or measurement of effect ·      Figures for CO2e ·      Links to relevant documents	Explain how you plan to mitigate any negative impacts.	Explain how you plan to improve any positive outcomes as far as possible.
Minimise greenhouse gas emissions e.g. reducing emissions from travel, increasing energy efficiencies etc.	Emissions from travel	*					The Capital and Capability funding would enable the infrastructure to be in place to support the shift from petrol/diesel to EV vehicles.
	Emissions from construction		*
	Emissions from running of buildings		*
	Other		*
Minimise waste: Reduce, reuse, recycle and compost e.g. reducing use of single use plastic			*
Reduce water consumption			*
Minimise pollution (including air, land, water, light and noise)			*
Ensure resilience to the effects of climate change e.g. reducing flood risk, mitigating effects of drier, hotter summers			*
Enhance conservation and wildlife			*
Safeguard the distinctive characteristics, features and special qualities of North Yorkshire’s landscape			*
Other (please state below)		*

 

 

 

 

 

 

 

 

 

 

Are there any recognised good practice environmental standards in relation to this proposal? If so, please detail how this proposal meets those standards.

N/A

 

Summary Summarise the findings of your impact assessment, including impacts, the recommendation in relation to addressing impacts, including any legal advice, and next steps. This summary should be used as part of the report to the decision maker.   Whilst delegating authority to accept the LEVI Capital/Capability funding will have no climate change impact, it is an enabler for the project to work to reduce greenhouse gas emissions generated by transport and increase renewable energy generation.

 

 

 

Sign off section   This climate change impact assessment was completed by:   Name Keisha Moore Job title Transport Planning Officer Service area Highways and Transportation Directorate BES Signature Keisha Moore Completion date 26/05/2023   Authorised by relevant Assistant Director (signature): Barrie Mason   Date: 22/06/23